Put Your Heart in a Book Conference Frequently Asked Questions
Q. When does the conference begin/end?
A. Conference registration check-in opens at 8 a.m. on Friday, Oct. 14, 2016. As is tradition, NJRW conference guru Christine Bush will hold a special program for first-time conference attendees at 1 p.m. The regular workshop schedule also begins at 1 p.m. and continues through 4:30 p.m. There will be a short break to refresh, and then we reconvene for the Golden Leaf & Put Your Heart in a Book Awards Reception at 7 p.m. The Awards Ceremony follows at 8 p.m.
On Saturday, Oct. 15, 2016, our day begins with breakfast at 8 a.m., with our Keynote Speaker, HelenKay Dimon. The keynote breakfast is followed by two hours of workshops, as well as editor/agent appointments. Lunch, with our featured speaker, Terri Brisbin, begins at 11:45 a.m., followed by an additional two hours of workshops. NJRW’s new Trade Expo takes place from 4-5:30 p.m. Also new for 2016 is our Romance Trivia Extravaganza from 3:30-4:30 p.m. Then, all attendees are invited to celebrate and relax at a special Conference After-party, 8-11 p.m.
Q. When is the pre-conference workshop?
A. This year, NJRW is offering a special pre-conference workshop on Friday, October 14, 2016, with Kathleen Gilles Seidel, from 9 a.m.-noon. Click here for more information.
Q. What is the cost for the conference? What types of payment are accepted?
A. Conference registration fees break down as such: Early Bird Registration (May 16 - June 5) is $225 for NJRW members and $250 for non-members. The pre-conference workshop with Kathleen Gilles Seidel is $45. Our Meals only-option (for guests of registered attendees) is $125. Regular Registration (June 6 - October 4) is $250 for NJRW members and $275 for Non-members. We accept payment via check or Paypal (which includes credit card payments made using Paypal). If you opt to mail in a check, please be advised that your payment must be received within 14 days of your registration. If payment is not received within that time period, your conference registration will be subject to cancellation.
Q. This is my first conference — what can I expect?
A. NJRW’s Put Your Heart in a Book Conference will provide a wonderful opportunity for you to interact with editors, agents, published authors in all romance genres, and fellow authors at all stages of their careers. We love having new folks join us each year. If this is your first conference with us, we strongly recommend you attend Christine Bush’s “First-Timers’ Meeting,” mentioned above. Spend an hour with Christine and you’ll know what to expect, the dos and don’ts, and of course she’ll share an amusing anecdote or two with you. Plus, you’ll have the chance to meet and greet other first-time attendees! New in 2016 we are offering a Trade Expo where attendees have the opportunity to network with Author Service Professionals such as marketers, book cover designers, editors, web designers, photographers, and many more! We also have a New Romance Trivia Extravaganza event where you can relax and have a lot of laughs or participate and win prizes!
Q. When does registration begin?
A. Registration for the conference opens May 16, 2016.
Q. Why should I register early?
A. Only the first 100 registrants are entitled to tickets to the Special Presentation with Tessa Dare. You’ll want to be sure to get your registration in as soon as possible to qualify. Also, registration prices increase on June 6. Editor/agent appointments are also on a first-come, first-served basis, so early registration will ensure you have a spot for this important part of the conference. Finally, the normally high attendance at the event has resulted in sell-outs for rooms at the conference hotel; act quickly to ensure you have a room!
Q. What is the final date for registration?
A. Registration closes on October 4, 2016.
Q. How do I register?
A. Registration is done online, through the MyRWA website. Once open registration begins, you will be able to click here to go the registration form http://www.rwa.org/e/in/eid=500.
Q. Can I register on-site at the conference?
A. No, there is no on-site registration. You MUST pre-register.
Q. Do you have one-day rates?
A. No, there is only one rate for the conference. If your schedule prohibits you from attending one of the days, you are still welcome to attend; however, you would need to pay the full conference rate regardless.
Q. I registered online, but haven't received my confirmation yet. What should I do?
A. The e-mail confirmation form is very important. It is your proof of registration and also contains your conference confirmation number. That number is vital, because without it you will not be able to register for editor/agent appointments or the Book Fair. If you have registration questions, please contact Babette James, the Conference Registrar, at email@example.com.
Q. I'd like to bring my spouse/significant other or another family member, but he/she wouldn't be attending the actual workshops. What do you offer?
A. There is a meals-only registration option in this circumstance. Please see the Meals/Dining section below for further details.
Q. What is the conference cancellation policy?
A. Refunds will be made, less a $75 processing fee, up to July 16, 2016. Refunds will be made, less a $100 processing fee, between July 17 and September 28, 2016. Refunds after September 28, 2016, only for documented, serious medical reasons (typically requires proof of hospitalization of registrant or immediate family member) or death (registrant or immediate family member), less a $50 processing fee. There is a $25 returned check fee. As of October 13, 2016, there will be no refunds.
Q. Who do I need to notify and what is the procedure if I need to cancel my registration?
Q.What meals are included in the conference registration fee?
A. The conference registration fee includes the Golden Leaf and Put Your Heart in a Book Awards Reception (light refreshments and pasta station) on Friday night, as well as breakfast and lunch on Saturday, and our Saturday evening After-Party.
Q.I am a vegetarian or have other special dietary requirements. What should I do?
A. The registration form includes a section that will allow you to include dietary requirements.
Q.What are the criteria for meals-only tickets? What is the cost?
A. A meals-only registration is available for $120. The meals included in the cost of this ticket are the Golden Leaf and Put Your Heart in a Book Awards Reception (light refreshments and pasta station) on Friday night, the Saturday breakfast and luncheon, and the Saturday evening After-Party. This registration is available ONLY to family members or significant others who are not members of NJRW or RWA—and who accompany a registered conference attendee. Pre-payment is required.
Q. How do I reserve a room at the hotel?
A. After you register, you will receive a confirmation email from our registrar with your confirmation number and information about how to contact the conference hotel, the Renaissance Woodbridge. You will then need to contact them to secure a reservation** with a credit card number.
**NJRW is not responsible for room reservations that are cancelled due to the attendee’s failure to contact the Renaissance Woodbridge Hotel with a credit card to secure said room.**
Q. What is the conference hotel rate and what is the deadline for getting that discount rate?
A. The Renaissance Woodbridge Hotel has agreed to offer a discounted rate of $130 per room, per night (single occupancy), plus applicable taxes and fees. The cut-off date for this discounted rate is September 13, 2016; if you do not book your hotel room by then, you will have to pay regular hotel rate.
Q. How do I get to the hotel?
A. There are three ways to get to the hotel. By Plane: Fly into Newark Liberty International Airport (EWR). By Train: Take Amtrak or NJ Transit to the MetroPark train station in Iselin, which is just minutes from the conference hotel. The Renaissance Woodbridge Hotel offers a free shuttle from the train station to the hotel. Taxis also are available at MetroPark for the short ride to the hotel. By Car: You will find the driving directions to the conference hotel here or here.
Q. What are the check-in/check-out times?
A. The hotel check-in time begins at 4 p.m. Check-out is by 11:00 a.m.
Q. What should I wear?
A. As a professional industry event, NJRW’s Put Your Heart in a Book Conference affords an excellent opportunity to learn and network with other industry professionals, editors and agents. As such, it is wisest to wear business or business casual attire (“dress to impress”). You also may want to bring a sweater or jacket. New Jersey temperatures can be unpredictable in October. Also, while the hotel does its best to find a comfortable temperature for all, there is no telling how you are going to feel in the meeting and banquet rooms, so you may want to consider dressing in layers. Some people like to bring something a bit dressier for the Friday night awards ceremony, but it is not required. Saturday night’s after-party is a more casual affair – dress to dance the night away!
Q. Is there anything I need to bring with me?
A. NJRW provides tote bags to carry your registration materials and any extra goodies, but you may want to bring along pens and notepads. You also may find it beneficial to bring along some business cards—office supply stores have some great options you can print on your home computers—to share contact information with the new people you’ll meet.
Q. Should I have a copy of my full manuscript on hand, "just in case"?
A. If you’re planning to work on your manuscript during downtimes at the conference, feel free to bring along your WIP. However, you will not need to have a copy for editor/agent appointments.
Q. I'd like to help out. Whom do I contact about volunteering?
A. We'd love to have you with us! If you're interested in assisting at the conference, there are a variety of volunteer positions available. Contact Lita Harris, Conference Volunteers Chair, at firstname.lastname@example.org for more information.
Q. How can I donate a book or something else for the gift baskets you give away during the conference?
A. To donate something for the gift baskets, or to donate a complete basket, please contact Tina Gabrielle, email@example.com.
Q. How can I contribute items as giveaways in your "goodie room"?
A. Leigh Raffaele is coordinating all Goodie Room donations. For more details, please contact her at LeighRaff@aol.com .